Who has access to a collection?
Similar to shortcuts, collections in OSlash also have four different access levels based on whom they can be shared with - private, custom, workspace, and public.
Private collections - Collections accessible only to you
You can create a private collection (visible only to you) by selecting the Just me option under the Share collection with tab in the New Collection window, as shown below.
Private collections are a great way to structure and organize your personal URLs.
You may like to keep a dedicated collection for all your saved articles you want to read later, for example. If you want to be even more organized, you can create collections sorted by topics, such as o/business, o/cooking, o/travel, o/investment, etc.
You can also sort your bookmarked videos, your personal documents, your passwords, goals, and to-do lists, etc. in separate collections.
Workspace collections - Collections accessible to all members of the workspace
While creating a new collection, you will see the default sharing option selected as Share collection with: Workspace
For example, you may want the collection o/prd with all PRD shortcuts to be accessible to each and every member of the company.
Note: Access to the collection does not imply automatic access to the underlying documents in the collection.
Custom collections - Collections accessible to select members (and groups) of the workspace
You can also create a collection and ensure that only select members and/or custom-defined groups have access to it.
This can be helpful for teams and departments that want to share a bunch of shortcuts internally without granting access to the entire organization.
For example, the Design team can organize shortcuts such as o/design/web-assets, o/design/branding, o/design/email-temp in the collection o/design that is accessible exclusively to the Design and Marketing groups in the workspace.
🪄Tip: To create a custom collection, you will first need to toggle the Share to web - Public button off.
Public collections - Collections accessible publicly to everyone on the web
With the Share to web feature, you can create a collection that is shareable with anyone on the web, whether or not they’re a member of the same workspace. In fact, you can even share it with people who don’t have an OSlash account.
Such ‘public collections’ will be custom-branded and can be accessed by anyone with whom they’re shared. You can create a public collection by toggling the Share to web - Public button on. Collections shared with the public will, of course, be automatically shared with everyone in the workspace, too.
Note: While creating a new collection, you will see the default sharing option selected as Share collection with: Everyone (Public)
For example, if you are building in public and would like to make guidelines and blueprints from your ESOP policy, OSS policy, security policy and the like public, you can share the respective collections - o/esop, o/oss, o/security - in social communities.