Who has access to a shortcut?

There are 4 access levels for OSlash shortcuts.

Workspace shortcuts -  Shortcuts accessible to all members of the workspace

You can create a shortcut for everyone in the workspace by clicking on the Building icon in the OSlash extension popup window. While this will give every member of the workspace access to the shortcut, it does not mean they will automatically receive access to the underlying document.

For example, you may want the shortcut o/allhands for the Zoom all-hands meeting to be accessible to each and every member of the company.

Private shortcuts - Shortcuts accessible only to you

You can create a private shortcut (visible only to you) by clicking on the Lock icon in the extension popup window.

Private shortcuts are a great way to structure and organize your personal URLs, such as saved articles you may want to read later, bookmarks to videos, or your personal documents, passwords, goals, and to-do lists, etc.

Custom shortcuts - Shortcuts accessible to select members of the workspace

You can also create a collection and ensure that only a custom-defined group has access to it. 

This can be helpful for teams and departments that want to share a bunch of shortcuts internally without granting access to the entire organization.

For example, the Marketing team can organize all shortcuts related to video production and distribution such as o/video/assets, o/video/branding, o/video/script in the collection o/video that is accessible exclusively to the members of the Marketing team. 

Public shortcuts - Shortcuts accessible publicly to everyone on the web

With the Share to web feature, you can now create a shortcut and share it with anyone on the web, whether or not they’re members of the same workspace. In fact, you can even share it with people who don’t have an OSlash account. 

Such ‘public shortcuts’ will be custom-branded and can be accessed by anyone with whom they’re shared. You can create a public shortcut by clicking on the Globe icon in the extension popup window.

For example, you can share your Reading List for the year on your social media accounts using the shortcut o/reading-list instead of the long default Notion URL. 

P.S.: Public Shortcuts will only be available to users with Team Pro and above subscriptions.

Best Practices:

• Don’t forget to click on the Lock icon when you OSlash a page just for yourself
• The  Workspace icon will be selected by default every time you create a new shortcut. You can turn it off if you don’t wish to share the shortcut with the workspace members.

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