March 28, 2023
Employees are the most valuable asset of any business. With their hard work, they maintain everyday operations. If your business were a car, your workers would be the wheels that keep it rolling forward.
To keep that car moving, you want to ensure your team is satisfied and has the tools they need to succeed. Happy workers equal a happy boss, and a happy boss equals a happy company, right? Sometimes, it might seem like that's easier said than done.
Productivity tools are one way to help your team thrive on the job. These technologies make workers' jobs easier by cutting down on repetitive grunt work, simplifying collaboration and communications, streamlining everyday processes, and generally improving time management.
So, what tools are worth investing in? There are a lot of options available to boost employee productivity. Don't worry — we've got you covered with this guide. Read on for a roundup of useful tools you may want to implement in your company.
You may see employee productivity referred to as workforce productivity. In a broad sense, this term refers to how efficient workers are or how long it takes them to complete tasks. Getting a sense of employee productivity allows individuals and businesses to plan work in a logical way.
Let’s say a content writer is responsible for writing daily blog posts. Getting a sense of how long it takes them to write a single blog post, including research time, can help determine what a reasonable daily workload is for that writer.
Understanding how to measure employee productivity is the first step to improving it — and helping workers get simple tasks done faster to focus on the aspects of their job that bring them purpose and meaning.
Someone hired to develop creative strategies likely does not want to spend 50% of their time filling out client briefs, searching for hard-to-find documents, or updating data-entry forms. The good news is that all of these tasks can easily be automated with the appropriate tools. Asking a creative strategist to spend most of their time doing mundane administrative tasks will likely result in burnout and a high employee turnover rate.
Why the need for speed? Productive employees complete tasks at a more efficient rate, saving valuable employee energy and work hours in the day. Workers can then funnel energy toward more complex and meaningful duties.
Better workplace productivity can also improve overall business output and outcomes. How? Take a customer service team. One component of great customer service is responding to customer inquiries quickly. With the right tools, customer service teams can measure how long it takes to respond to client emails or resolve phone calls. Then, they can implement additional productivity tools to improve their response time.
For example, a customer relationship management tool can quickly gather basic information about a customer and their needs — so a customer service representative doesn't have to waste time on this tedious and basic administrative task. Instead, the employee can focus their energy on solving the problem at hand. This system can save both customer and employee time and frustration.
Your team is the basis for your business' success, and you want to preserve their well-being. Let’s review some of the best tools to help.
Businesses interested in improving employee productivity have many technologies available to help. Here are some tools worth exploring.
These days, we're always using links and apps on the job. LinkedIn, Twitter, Facebook, Stripe, invoices, agreements, outlines, shared projects — your workers have to navigate hundreds of URLs every day. Remembering all those individual URLs? Not easy! Enter OSlash.
With this tool, you can strip down complicated and lengthy URLs and transform them into easy-to-remember shareable links in less than a second. Here are some other perks your teams will enjoy:
Zapier is an automation tool that can automate all kinds of work processes. It integrates with more than 4,000 apps to create trigger-and-response workflows. For example, you can set up the tool to send out a custom tweet (the response) after publishing a blog (the trigger).
You can also use the automation tool to automatically send emails, set calendar notifications, and publish Slack notifications, to name just a few more examples. Zapier is a multipurpose automation tool that can serve many needs. Here are some of the benefits of that automation:
Asana is a project management and collaboration tool that makes tracking projects and project-specific deliverables easy. You can create workspaces, upload projects, assign deliverables within those projects to individuals, and set deadlines.
People can also communicate with one another in project workspaces. It's helpful for workers to keep track of their duties and gives managers easy oversight of projects and the various people involved in them (no micromanaging needed). Here are some of the advantages:
Slack is a chat tool that makes it easier for workers to communicate and collaborate on projects. Since it also allows for file sharing, it can replace email in the workplace. This cuts down on those tedious back-and-forth email chains we all hate — you know, the ones that drag on and on.
Slack can also improve organization, allowing you to set up different workspaces. For example, different teams or projects may require different workspaces to simplify communication and avoid confusion. Here are some other reasons companies love Slack:
Written content is a big part of business life. Depending on your job, you might have to write emails, client briefs, blog posts, social media posts, reports, and more. You want to make sure that your words are polished and clear. That's where Grammarly Business comes into play.
This tool helps team members create high-quality writing by correcting spelling, punctuation, and grammar errors. It also makes suggestions for more polite, concise, inclusive, and engaging texts, further enhancing the quality of work. Other benefits include:
15Five is a human resource software that improves employee engagement. The tool can be used to set achievable short-term and long-term goals for workers, track results via concrete benchmarks, gather employee feedback, and identify roadblocks to individual success.
The aim is to improve employee performance with a continual feedback loop and concrete statistics. For example, sales teams might rely on productivity metrics like how many deals they close in a given timeframe. Here are some of 15Five's key features:
Evernote is an app that's primarily designed for note-taking. It can also help you manage and organize more complex information. For example, meeting notes can be combined digitally with relevant attachments.
These notes and files are stored in virtual "notebooks," which users can search and edit. They can also add tags to identify notes easily. Here are some ways Evernote can boost overall productivity:
Movavi Screen Recorder is a powerful desktop recording software that enhances employee productivity in many ways. It enables users to record all desktop activities, along with several modes, namely screen recording, webcam recording, and audio grabbing, which streamlines communication and collaboration issues swiftly.
With Movavi Screen Recorder, users can schedule recordings in advance by setting the start time and duration, freeing them from having to be present during the recording. This feature lets users focus on other tasks while the software automatically captures the video.
Here are some additional notables that make it a great tool for maximising productivity:
When workers have various appointments and deadlines to juggle, staying on top of it all can be tough. Sunsama is the answer. This calendar tool helps people plan their days by setting tasks, completing to-do lists, and more.
Basically, this tool is an old-school daily planner gone digital. It's especially useful for busy professionals with a lot of responsibilities. Here's how it can ensure a more organized workday and better worker productivity:
Notion makes it easy for multiple people to collaborate on a single document. It doubles as a note-taking and document editing software and a project management tool. You can create workspaces and populate them with documents.
Anyone with access to that workspace can work on those documents, leaving notes and comments to boost engagement and collaboration. Here are some of the perks of working with Notion:
Loom is a video messaging tool that makes sharing videos with other people easy. You can record your microphone, camera, and desktop all at once. This makes it great for presentations and tutorials.
For example, let’s say you need to train a team on a new software. You can show them exactly how to use it by recording a video of yourself/your desktop using the tool while simultaneously talking through the process. Here are some of the highlights of Loom:
Fyle is an expense management software that lets you take complete control of company-wide business expenses. Employees can submit and track their expenses from applications they use every day like Gmail, Outlook, Slack, etc. Fyle also enforces automated compliance by enforcing pre-submission checks on expense reports. This means your finance teams don’t have to verify every submitted report against company policy manually.
Recently, Fyle launched a real-time spend management solution for the owners of Mastercard and Visa credit cards across the U.S. This means you get access to real-time data feeds without being dependent on your bank. Accountants can collect receipts in real-time and via text and reconcile card transactions without having to wait till the end of the month. Here are some additional benefits of using Fyle:
Trying to remember complex hyperlinks or find them in your bookmarks or files can be a huge waste of time — and super frustrating! OSlash is here to help.
We let you easily transform long URLs into easy-to-understand and memorable shortcuts. Workers can get to the page they want faster and avoid the hassle of scouring for links — instead of copy-pasting, simply rely on autocomplete to access link shortcuts. For example, searching for that hidden invoice document can be as simple as typing “o/invoice” into your browser.
Teams can use the search function to scan apps quickly and get the links they need. It's an A-to-Z solution for link creation, management, and storage.
Give your team the power to quickly and easily access the resources they need with streamlined link management. OSlash is the productivity tool you don't know you need until you try it. Give it a try now.
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